Administrative Coordinator

Administrative Coordinator for the Health Sciences Office
for Diversity, Equity & Inclusion

The University of New
Mexico Health Sciences Center Office for Diversity, Equity & Inclusion (HSC
DEI) is seeking a collaborative and mission driven individual to serve as the
Administrative Coordinator as a part of the HSC DEI administration team to serve
as the primary presence for the front office, and administrative support for programmatic,
financial, and grant submission activities.

This role is essential
to the effective day-to-day operations of the HSC Office for Diversity, Equity
& Inclusion (DEI). The Administrative Coordinator provides comprehensive
administrative and operational support to ensure the office functions efficiently
within a complex academic and healthcare environment. A critical component of
this role is the ability to proactively coordinate office workflows, manage
schedules and logistics, and support meetings, events, and special projects.
The Administrative Coordinator ensures that leadership, staff, and stakeholders
have the necessary information, materials, and follow-up support to facilitate
timely communication, informed decision-making, and successful execution of office
initiatives.

Summary
Coordinates, oversees, and/or performs a wide variety of
administrative, secretarial, and program support activities on behalf of HSC
DEI mission-focused activities. Serves as primary point of operational and
administrative contact for internal and external constituencies, often on
complex and confidential issues. Coordinates the provision of support services
to the office, and oversees and/or participates in the coordination,
supervision, and completion of special projects and/or events. May serve on a
variety of committees in a support capacity.

Duties and Responsibilities

• Provides administrative support for the Community to Careers (C2C) education and career pipeline programs, including procurement activities, purchasing, and coordination of community engagement events.
• Supports all aspects of grant proposal development and submission, including gathering required information, reviewing documentation, and proofreading materials to ensure accuracy, completeness, and compliance with submission requirements.
• Provides comprehensive administrative support for the entire department, ensuring efficient operations and exceptional customer service. Coordinates departmental calendars, meetings, travel, and events; manages office communications and visitor relations; serves as a central point of contact for faculty, staff, students, and external stakeholders; and proactively resolves administrative issues to support the department's strategic and operational objectives.
• Serves as a primary point of direct administrative contact and liaison with other offices, individuals, and external institutions and agencies on a range of specified issues; organizes and facilitates meetings, conferences, and other special events, as required.
• Gathers, enters, and/or updates data to maintain departmental records and databases, as appropriate; establishes and maintains files and records for the office.
• Monitors, implements, and coordinates accounting activities as appropriate and prepares internal reports for management; participates in budget planning and management, as required.
• Assists with project development and planning to ensure more efficient service and organization of the office.
• Composes and prepares written documentation and correspondence for the office; screens and evaluates incoming and outgoing correspondence and prepares responses as appropriate.
• Assists in the coordination, supervision, and completion of special projects and grant writing and reporting as appropriate.
• Coordinates and oversees the day-to-day management of supplies, equipment, and facilities for the organization, as appropriate, to include maintenance, inventory management, logistics, security, and related activities.
• May supervise personnel which may include recommendations for hiring performance evaluation, training, work allocation, and problem resolution.
• Enhance professional growth and development through participation in educational programs, current literature, in-service meetings, and workshops.
• May serve as Campus Security Authority as outlined by the Clery Act.
• Performs miscellaneous job-related duties as assigned.

See the Position Description for additional information.

• Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

• Experience with educational and career pipeline/pathway programs for middle, high school and/or college students.
• Familiarity with health career pathways.
• Experience working with diverse students and community populations.

Only applications submitted through
the official UNMJobs site will be accepted. If you are viewing this job
advertisement on a 3rd party site, please
visit UNMJobs to submit an application.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.