Ag/Food Science/Kinesiology Administrative Assistant

Position Summary

Under general supervision, perform a variety of office clerical functions for the department(s) on a regular basis. Reports to the departmental chair and works in collaboration with the CET Graduate Coordinators and Senior Administrative Assistant, receiving guidance and support as appropriate.

Duties and Responsibilities:

• Provide administrative support for all department undergraduate and graduate programs and faculty.
• Work collegially with the senior administrative assistant and other departmental administrative assistants and staff
• Perform routine administrative duties for department chair, CET graduate coordinators, and departmental faculty, including, but not limited to, word processing, filing, verifying information, travel forms, textbook desk copies, equipment maintenance, shredding, coordinating flow of documents, and scheduling events and meetings
• Efficiently and effectively operate a personal computer to enter data, compile and type reports, prepare letters, and general correspondence
• Monitor departmental budget(s) and perform routine record-keeping duties, including regular monthly reports to department chairs
• Perform a range of operational support activities for the department(s) and serve as a liaison with other departments on basic administrative and/or operational matters
• Greet and direct visitors, and when appropriate, resolve routine problems and answer inquiries concerning activities and operations of the department(s), accept, screen, and route telephone calls, and maintain a log of inquiries as required
• Sort, screen, and distribute mail
• Order, stock, and distribute office supplies
• Perform duties related to faculty evaluations: Distribute digital copies to faculty electronically, organize completed evaluations, including transcription of student comments
• Adhere to the university-delineated workflow and procedures at all times
• Fulfill data requests, enter data as required into CET undergraduate and graduate databases in collaboration with the Dean's office, assessment coordinator, teacher education office, graduate coordinators, and assistant dean
• Maintain confidentiality on all matters related to the work of this office and the college
• Assist with one commencement event during each academic year
• Oversee functional activities of student employees and serve as a role model for those students
• Work with the CDC Director and the CA Faculty to complete all required paperwork associated with the CDC/USDA food program.
• Manage workflow related to graduate applications
• Maintain all electronic and paper files related to graduate studies in CET and purge as directed by the graduate coordinator
• Assure accuracy of course schedules at both undergraduate and graduate levels
• Assure proper room reservations are made per undergraduate and graduate class/event
• Assist with CET-sponsored activities as requested
• Regular and predictable attendance is required
• Perform other duties as assigned and required

Minimum Job Requirements:

High school diploma or GED certificate and a minimum of six months of experience directly related to the duties specified are required.

Knowledge, Skills, and Abilities:

• Ability to perform routine and moderately complex clerical tasks rapidly and accurately
• Skill in the use of standard office equipment
• Ability to understand and convey procedures and regulations established
• Ability to perform basic bookkeeping procedures
• Ability to maintain confidentiality of records and information
• Skill in word processing and data entry
• Ability to maintain an effective working relationship with others
• Ability to communicate effectively, both orally and in writing

Physical Demand and Working Conditions:

• Work is performed during normal work hours, but may require some evening or weekend hours
• Work is sedentary in nature that at times requires exerting up to 25 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects.

Application Review Date:

Condition of Employment: Must pass a pre-employment background check.

Electronic Application Instructions: Electronic applications should be submitted through the "Apply" link at the top of this page. Please attach the following required documents to your electronic application:

Required Documents:
Letter of Interest
Contact information for three references (blind or off-list reference checks may be conducted on finalists

Please ensure that you attach all required documents, even if you have applied for other positions at ENMU, as the committee does not have access to those records.

Equal Employment Opportunity /Title IX/IPRA. Eastern New Mexico University does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy, gender identity, and sexual orientation), age, disability, genetic information, veteran status, or any other characteristic protected under federal, state, or local laws. If a reasonable accommodation is needed to participate in the job application or interview process, or to perform essential job functions, please contact the Office of Human Resources at (575) 562-2115. New Mexico is an open records state; therefore, ENMU complies with the Inspection of Public Records Act, NMSA 1978, Chapter 14, Article 2, from the Office of the New Mexico Attorney General. Any concerns regarding sex discrimination should be addressed to the Title IX Coordinator at either titleix.coordinator@enmu.eu, (575) 562-2235, or Curry Hall Office 127, 1500 S Avenue K, Portales, NM 88130. Requests for inspection of public records should be sent to planning.analysis@enmu.edu . For any other inquiries, please contact Human Resources at (575) 562-2115 or e-mail ENMU.HRrecruiter@enmu.edu .

ENMU uses E-Verify to confirm the employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit www.dhs.gov/E-Verify.