Administrative Specialist in Radiology and Medical Imaging

Administrative Specialist in Radiology and Medical Imaging

Help keep one of UVA Health's largest and most complex clinical departments organized, connected, and moving forward. As an Administrative Specialist in Radiology and Medical Imaging, you will serve as a trusted partner to operational leadership while coordinating priorities that support imaging services, medical equipment oversight, and effective department operations.

This is an opportunity for an experienced administrative professional who enjoys bringing structure to a fast-moving environment. You will support the Associate Chief of Medical Imaging and dedicate approximately half of your time to the Physics team, working across Radiology and other departments to manage schedules, information, equipment inspections, capital assets, and critical administrative activities.

The Role

Radiology and Medical Imaging includes more than 400 employees across approximately 22 to 23 cost centers and divisions. In this highly visible role, you will interact with leaders, supervisors, physicists, equipment contacts, and operational stakeholders throughout the organization.

Your work will extend well beyond traditional clerical support. You will be central to organizing complex information, coordinating across teams, and keeping important operational activities on target.

In an average day, you may:

• Manage the Associate Chief of Medical Imaging's calendar and coordinate meetings involving multiple leaders and competing schedules.

• Use Microsoft scheduling and productivity tools to identify availability and organize meetings efficiently.

• Provide administrative and coordination support to the Associate Chief and the Manager of Physics.

• Develop and maintain detailed Excel spreadsheets that allow equipment and capital-asset information to be reviewed by division, imaging modality, and other relevant categories.

• Prepare professional presentations, schedules, correspondence, and operational documents.

• Submit capital requests through established systems and assist leadership with capital-planning activities.

• Coordinate annual inspections of radiation-producing, sonography, and MRI equipment.

• Communicate with equipment contacts across Radiology, Heart and Vascular, and other areas that operate imaging equipment.

• Track inspection schedules, follow up with stakeholders, and help ensure required activities remain on schedule.

• Receive state certifications and distribute documentation to the appropriate teams.

• Manage several priorities while maintaining accuracy, responsiveness, and strong professional relationships.

Success in this position requires at least three years of relevant administrative, office, coordination, or management-related experience, along with strong organizational judgment and the ability to work effectively with a wide range of stakeholders. Advanced proficiency with Microsoft Excel, PowerPoint, Outlook, calendar management, document preparation, and complex scheduling will be especially valuable. Experience with EPRO, Anaplan, or comparable enterprise systems is preferred.

The position is fully on-site in Charlottesville, Virginia, with a typical Monday through Friday schedule of approximately 8:00 a.m. to 4:30 p.m. Remote work is not available.

Why UVA Health

At UVA Health, administrative professionals are essential partners in delivering coordinated, high-quality care. This position offers the opportunity to contribute within a leading academic medical center while supporting a broad Medical Imaging operation that includes X-ray, ultrasound, CT, MRI, nuclear medicine, interventional radiology, sonography, patient scheduling, image management, and medical physics.

What makes this opportunity distinctive:

• A true partnership with leadership: The Administrative Specialist is viewed as a collaborative partner who helps advance priorities, solve coordination challenges, and keep work moving.

• Meaningful operational impact: Your organization and follow-through will support equipment inspections, capital planning, leadership schedules, regulatory documentation, and other activities essential to Medical Imaging operations.

• Exceptional professional exposure: You will build relationships with leaders, supervisors, physicists, clinical teams, and operational partners across multiple departments.

• Variety and complexity: The breadth of Radiology and Medical Imaging creates a dynamic work environment with diverse responsibilities and opportunities to strengthen processes.

• The reach of academic medicine: Your work will support a sophisticated clinical environment where patient care, education, research, technology, and operational excellence come together.

• A department experiencing activity, change, and growth: This role is well suited to someone who enjoys being at the center of a busy organization and creating clarity from complexity.

MINIMUM REQUIREMENTS:

Education: High School Graduate or equivalent required.

Experience: 3+ years relevant experience required.

Licensure: None required.

PHYSICAL DEMANDS:

This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

Benefits

• Comprehensive Benefits Package: Medical, Dental, and Vision Insurance
• Generous Paid Time Off
• Retirement Savings
• Long-term and Short-term Disability
• Health Saving Plans, and Flexible Spending Accounts
• Certification and Education Support

UVA Health is a world-class Magnet Recognized academic medical center and health system with a level 1 trauma center. 2023-2024 U.S. News & World Report "Best Hospitals" guide rates UVA Health University Medical Center as "High Performing" in 5 adult specialties and 14 conditions/procedures. We are one of 70 National Cancer Institute designated cancer centers. UVA Health Children's is named by 2023-2024 U.S. News & World Report as the best children's hospital in Virginia with 9 specialties ranked among the best in the nation. Our footprint also encompasses 3 community hospitals and an integrated network of primary and specialty care clinics throughout Charlottesville, Culpeper, Northern Virginia, and beyond.

The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Learn more about UVA's commitment to non-discrimination and equal opportunity employment.