AP Voucher Processing Rep

Job Title: AP Voucher Processing Rep

Location: System Business Office

Department Name: Accounts Payable

Req #: 0000270286

Status: Hourly

Shift: Day

Pay Range: $19.00 - $24.00 per hour

Pay Transparency:

The above reflects the anticipated hourly wage range for this position if hired to work in New Jersey.

The compensation offered to the candidate selected for the position will depend on several factors, including the candidate's educational background, skills and professional experience.

The AP Processor supports accurate and timely Accounts Payable and invoice processing across RWJBarnabas Health. This position coordinates invoice and voucher processing in accordance with established policies and procedures while researching issues and taking appropriate action to ensure vendors are paid within required timeframes.

The AP Processor works closely with vendors, internal customers, approvers, and Accounts Payable team members to resolve invoice and payment issues, maintain policy compliance, and provide clear and timely communication throughout the payment process.

• Processing invoices and vouchers accurately and in accordance with Accounts Payable policies and procedures

• Working assigned roles and tasks within OCR and ERP systems

• Researching invoice, voucher, vendor, approval, and payment issues

• Taking corrective action to help ensure vendor payments are completed within established timeframes

• Supporting vendor additions, invitations, and notifications

• Following up on invoices awaiting approval and working with internal teams to prevent payment delays

• Communicating delays, complications, and unresolved issues to management and end users

• Rerouting invoices to alternate approvers when necessary

• Preparing Accounts Payable documentation for audits

• Performing the AP Verifier function and providing team coverage as needed

• Balancing and reconciling figures while maintaining a high degree of accuracy

• Managing assigned workloads, timelines, and deadlines with minimal supervision

• Communicating with vendors and internal customers regarding Accounts Payable policies and requirements

• Supporting special projects and additional Accounts Payable activities as assigned

• You have experience with Accounts Payable, invoice processing, or finance

• You enjoy researching discrepancies and resolving invoice and payment issues

• You are comfortable working with vendors and internal customers to resolve problems

• You are highly organized and can manage a high-volume workload with competing deadlines

• You have strong attention to detail and accuracy

• You are comfortable working within OCR, ERP, or financial systems

• You can remain professional when handling escalated or challenging vendor and customer situations

• You enjoy working independently while also providing coverage and support to your team

• High School Diploma or GED

• 2+ years of Accounts Payable or finance experience

• Experience with invoice or voucher processing

• Ability to research and resolve invoice, vendor, approval, and payment-related issues

• Ability to perform basic mathematical calculations and accurately balance and reconcile figures

• Proficiency with Microsoft Office applications

• Strong attention to detail and accuracy

• Ability to independently manage workload, priorities, timelines, and deadlines

• Strong written and verbal communication skills

• Ability to communicate professionally with vendors, internal customers, coworkers, and management

• Ability to work effectively in a fast-paced environment and provide team coverage when needed

• Associate's degree

• Experience working in a high-volume Accounts Payable environment

• Experience supporting multiple locations or business units

• PeopleSoft experience

• Experience with OCR and ERP systems

• Experience with vendor maintenance and payment issue resolution

• Experience preparing documentation for audits

• Experience with invoice approval workflows and escalation processes

At RWJBarnabas Health, our market-competitive Total Rewards package provides comprehensive benefits and resources to support our employees' physical, emotional, social, and financial health.

• Paid Time Off (PTO)

• Medical and Prescription Drug Insurance

• Dental and Vision Insurance

• Retirement Plans

• Short & Long Term Disability

• Life & Accidental Death Insurance

• Tuition Reimbursement

• Health Care/Dependent Care Flexible Spending Accounts

• Wellness Programs

• Voluntary Benefits (e.g., Pet Insurance)

• Discounts Through our Partners such as NJ Devils, NJ PAC, Verizon, and more!

RWJBarnabas Health is the premier health care destination providing patient-centered, high-quality academic medicine in a compassionate and equitable manner, while delivering a best-in-class work experience to every member of the team. We honor and appreciate the privilege of creating and sustaining healthier communities, one person and one community at a time. As the leading academic health system in New Jersey, we advance innovative strategies in high-quality patient care, education, and research to address both the clinical and social determinants of health.

RWJBarnabas Health aims to truly make a unique impact in local communities throughout New Jersey. From vastly improving the health of local residents to creating educational and career opportunities, this combination greatly benefits the state. We understand the growing and evolving needs of residents in New Jersey, whether that be enhancing the coordination for treating complex health conditions or improving community health through local programs and education.

Equal Opportunity Employer

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