Administrative Assistant III

HIMS

Full Time

75511BR

Job Summary

The Administrative Assistant III - plays a critical role in maintaining the accuracy and integrity of patient medical records. This position is primarily responsible for reviewing and analyzing patient records to identify and resolve duplicate medical records, ensuring each patient has a unique identifier within the electronic health record (EHR) system. This role requires meticulous attention to detail, strong analytical skills, and a thorough understanding of patient identification procedures.

Essential Duties and Responsibilities:

• Duplicate Record Identification: Proactively reviews patient records within the EHR system, utilizing various search criteria and tools to identify potential duplicate records.
• Analysis and Verification: Carefully analyzes patient demographics, medical history, and other relevant information to determine the validity of potential duplicate records.
• Record Consolidation: Collaborates with clinical and administrative staff to consolidate duplicate patient records, ensuring all information is accurately merged under a single record.
• Data Integrity: Maintains the highest level of data integrity by adhering to established policies and procedures for patient identification and record maintenance.
• Error Resolution: Investigates and resolves discrepancies in patient information, working with other departments as needed.
• Documentation: Accurately documents all actions taken regarding duplicate records, including the analysis performed, the resolution implemented, and any communication with other staff.
• Compliance: Adheres to all HIPAA regulations and privacy policies related to patient information.
• Communication: Communicates effectively with other staff members, including clinicians, nurses, and administrative personnel, to ensure accurate patient identification.
• Process Improvement: Participates in process improvement initiatives related to patient record integrity and duplicate record prevention.
• Other Duties: Performs other related duties as assigned.

To see the salary range for this position (we recommend that you make a note of the job code and use that to look up): TCS Non-Academic Titles Search (ucop.edu)

Please note: The compensation ranges listed online for roles not covered by a bargaining unit agreement are very wide, however a job offer will typically fall in the range of 80% - 120% of the established mid-point. An offer will take into consideration the experience of the final candidate AND the current salary level of individuals working at UCSF in a similar role.

For roles covered by a bargaining unit agreement, there will be specific rules about where a new hire would be placed on the range.

To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

Required Qualifications

1. Medical Terminology course of study
2. High school graduation
3. General PC knowledge
4. Aptitude for technical perception and analysis of information in different systems
5. Excellent interpersonal communication skills.

Preferred Qualifications

1. One year of HIMS (Medical Records) experience in a hospital setting.
2. Database knowledge and experience.

About UCSF

At UCSF Health, our mission of innovative patient care, advanced technology and pioneering research is redefining what's possible for the patients we serve - a promise we share with the professionals who make up our team.

Consistently ranked among the top 10 hospitals nationwide by U.S. News & World Report - UCSF Health is committed to providing the most rewarding work experience while delivering the best care available anywhere. In an environment that allows for continuous learning and opportunities for professional growth, UCSF Health offers the ideal atmosphere in which to best use your skills and talents.

Pride Values

UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values.

In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu

Join us to find a rewarding career contributing to improving healthcare worldwide.

Equal Employment Opportunity

The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

Organization

Health

Job Code and Payroll Title

004722 BLANK AST 3

Job Category

Administrative Support

Bargaining Unit

Teamsters Local 2010 - Clerical and Allied Services Unit (CX)

Employee Class

Career

Percentage

100%

Location

Emeryville, CA

Shift

Days

Shift Length

8 Hours

Additional Shift Details

Monday - Friday