Research Administrator II - Semel Institute

The Semel Institute's division of Child Psychiatry are seeking to hire a full time Research Administrator II. In this role you will work with a team of Administrative Professionals to assist Principal Investigators (PIs) with administrative support in the following areas:

• Pre-Award Support Oversight
• Contracts & Grants Fund Management
• Accounts Payable and Ledger Reconciliation
• Financial Reporting
• Purchasing, Travel & Invoice Management

• Demonstrate skill in financial analysis to monitor and project fiscal performance, to develop and manage complex budgets and to prepare and explain financial reports.
• Demonstrate ability to interpret the funding agency and University policies and procedures and to effectively communicate with ORA and Extramural Fund Management.
• Demonstrate skill in interpreting and explaining terms and conditions of a contract or grant using knowledge of extramural awards for State, Federal, local and private agencies.
• Demonstrate skills in fully utilizing UCLA on-line financial reporting system, BruinBuy, Travel Express, PAC (purchasing and accounts payable) and QDB (query database) to perform financial analysis.
• Demonstrate knowledge of generally accepted accounting principles and their practical applications in fund accounting.
• Demonstrate knowledge of accounting principles and practices in accrual and deferral, responsibility accounting, break-even analysis and work-in-progress.
• Demonstrate knowledge of UCLA accounting policies, procedures, ledgers and forms.
• Ability to interpret, analyze and evaluate financial information.
• Demonstrate skill in processing and preparing UCLA forms including, but not limited to, transfer of funds, financial journal, purchase requisition, department deposit record, departmental repair authorization, travel expense voucher, check request, limited value order and interdepartmental recharge request.
• Audit and authorize forms to comply with UCLA policies and procedures including, but not limited to, the areas of entertainment, foreign travel per diem, purchasing, consultants and memberships.
• Demonstrate proficiency using a PC in a Windows and Network environment.
• Demonstrate strong skills in using Excel for Windows to create financial worksheets, maintain database files, and prepare reports.
• Demonstrate skills in using Word for Windows to write correspondence and reports.
• Ability to complete special projects in a timely manner.
• Ability to gain knowledge of Senior Manager and assume senior responsibilities as assigned.
• Strong communication and interpersonal skills to develop and maintain cooperative working relationship with RA colleagues, staff, faculty, vendors and other campus departments.