2024-2025 Housing Residential Experience, Desk Assistant

Florida International University is a top public university that drives real talent and innovation in Miami and globally. Very high research (R1) activity and high social mobility come together at FIU to uplift and accelerate learner success in a global city by focusing in the areas of environment, health, innovation, and justice. Today, FIU has two campuses and multiple centers. FIU serves a diverse student body of more than 56,000 and 290,000 Panther alumni. U.S. News and World Report places dozens of FIU programs among the best in the nation, including international business at No. 2. Washington Monthly Magazine ranks FIU among the top 20 public universities contributing to the public good.

The Desk Assistant (DA) is a part-time, paraprofessional staff member of the Department of Housing and Residential Experience at Florida International University. The Desk Assistant works closely with all Residential Experience Staff in their particular area of placement. The Desk Assistant is responsible for interacting with residents, families, and staff. The Desk Assistant serves as a receptionist at the front desk and assists with administrative duties while providing customer service.

The Desk Assistant is expected to perform a variety of duties that contribute to the overall operation of the front desk in the residence hall. The Desk Assistant is expected to:

• Provide excellent customer service to students, families, and staff by phone, email, and in person

• Abide by and enforce Housing & University policies, rules and regulations and provide documentation of policy violations to a supervisor

• Upload and maintain confidentiality with sensitive and protected student information

• Complete various administrative tasks related to key management and other housing software systems (process lock outs, conduct desk inventory, check in/out equipment, etc.)

• Be a receptionist for the front desk, serving as an information resource to callers, taking messages, and forwarding calls appropriately

• Monitor guest or residents entering and exiting the building

• Report building maintenance concerns through work orders or on-call protocols

• Complete all mandatory trainings required by HRE and FIU Compliance office

• Assist with departmental events such as Fall Showcase, Admitted Students Day, Move In and Move Out

• Serve as mandated reporters and refer students to appropriate resources on campus

• Aware of services and resources available to students in order to make appropriate referrals

• Assist and refer emergency crisis situations to supervisors and submit proper documentation post incident

• Perform other duties as assigned by supervisor(s)

Federal Work Study

The following criteria must be met in order for a student to be given initial consideration as a candidate for the DA position:

• Be a currently enrolled full-time as an FIU student

• Possess and maintain a minimum semester and cumulative GPA of 2.5

• Applicants must be available to attend bi-weekly staff meetings on Thursdays from 3:30pm to 5:00pm during the Fall and Spring semesters

• Applicant must be able to work various shifts including (1) one late night and (1) one early morning shifts (12:00am-3:00am and 3:00am-6:00am) and (1) weekend shift

• Must work a minimum of 5 shifts a week (15 hours) to remain active in the role but may be scheduled for 1 additional shift to complete 20 hours a week

• Have a good student conduct record -- defined as not having been involved in any serious violations or incidents (including marijuana, alcohol, and physical violence), not be a "repeat offender" of policy violations, and not have received housing exclusion status

• Must meet all eligibility requirements for employment as stipulated by Florida International University and pass a criminal background check and fingerprinting

• Students enrolled at FIU, who have been awarded Federal Work Study (FWS) as part of their Financial Aid Award package.
• Student must be enrolled with a minimum of six (6) credit hours in a course of study leading to a degree or a Financial Aid eligible certificate, during Fall, Spring, and Summer semesters.
• Upon credits decreasing, award being canceled, or graduating, FWS employment must end.

Front desks are open 24/7 and remain operational throughout break periods: Thanksgiving, Winter and Spring break. The Desk Assistant will receive a biweekly paycheck for their hours worked during the applicable pay period. Desk Assistant shifts are three hours long and Desk Assistants cannotnotwork more than20 hours per week while classes are in session during the academic year (students are permitted to work up to (30) thirty hours per week during break periods and in the summer).

$13.00/Hour

Criminal Background Check
This student appointment may be subjected to a pre-employment background check.

Extended Background Check is required if the job includes any of the following responsibilities. Some may also require a Fingerprint Check:

Current Employee

As a current employee, you must log into Employee Self Service (ESS) to apply for this and any other internal career opportunity of interest. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume/ curriculum vitae, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume into one attachment. Attached documents should be in Microsoft Word or PDF format.

*This posting will close at 12:00 am of the close date.

Prospective Employee

If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment. Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume.

*This posting will close at 12:00 am of the close date.

Clery Notice

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/.

To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

FIU is a member of the State University System of Florida and an Equal Opportunity, Equal Access, Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.