Administrative Assistant

This position is a hybrid position located in the state of Utah.

Job Summary

Provides administrative support to Senior Management as required. Responsible for administrative functions including (but not limited to) answering incoming calls, scheduling and preparation of meetings, scheduling of domestic and international travel, maintenance of calendar, sorting and prioritization of e-mail and sorting and distributing incoming mail.

What you will do

• Performs everyday administrative functions including phone/e-mail monitoring and prioritization, supply ordering; filing/organizing, etc.
• Facilitates both domestic and international travel arrangements, prepares itineraries, and processes travel expense reports.
• Maintains calendar and arranges multiple party meetings and telephone/video conference calls.
• Prepares, organizes and generates reports as needed.
• Interacts with Executive Management Committee and Executive Assistants.
• Composes correspondence and prepares letters, memoranda, reports and spreadsheets
• Prepares presentations, including agenda and related materials, copying, collating and setup.
• Notes commitments made by executives during meetings and arranges for staff implementation.
• Manages incoming mail.; Reads outgoing correspondence for executive approval and alerts writers to any conflicts or departure from policies or executive's viewpoints.
• Participates in special projects and performs other duties as required.
• In addition to the essential duties and responsibilities listed above, all positions are also responsible for:
• Meeting company standards pertaining to quantity and quality of work performed on an ongoing basis, performing all work related tasks in a manner that is in compliance with all Company policies and procedures including WorldWide Business Standards.
• Adhering to Company policies, procedures, and directives regarding standards of workplace behavior in completing job duties and assignments.

Qualifications

Must have:

• Minimum 6 years experience as an executive or administrative assistant to senior or executive management.
• Must be fluent in Microsoft Word, Excel and PowerPoint.
• Expediency and accuracy of work product imperative.
• Strong interpersonal skills and ability to communicate effectively with others at all levels of the Company with excellent hone manners.
• Excellent organizations skills and demonstrated ability to multitask a must.
• Very strong follow-up and detail-oriented skills.
• Must have ability to work independently with little or no supervision or guidance.
• Excellent judgment and problem solving abilities.
• Ability to utilize discretion and maintain confidentiality is required.

Nice to have:

• Shorthand, preferable, but not required.

What you get as a Henry Schein One Employee

• A great place to work with fantastic people.
• A career in the healthcare technology industry, with the ability to grow and realize your full potential.
• Competitive compensation.
• Excellent benefits package! Medical, Dental and Vision Coverage, 401K Plan with Company Match, Paid Time Off (PTO), Paid Parental Leave, Short Term Disability, Work Life Assistance Program, Health Savings and Flexible Spending Accounts, Education Benefits, Worldwide Scholarship Program, Volunteer Opportunities, and more.

About Henry Schein One

Henry Schein One is the global leader in dental management, analytics, communication, and marketing software. Our company's products and services work together as one simple solution to provide users with a seamless and integrated experience.

Our company thrives because of our people. We believe in supportive, diverse, and inclusive workforce, inclusive environments, professional development opportunities, and competitive compensation packages. We value innovation, teamwork, and encourage work-life balance.

One of many reasons why Henry Schein One (HS1) leads the industry is because of our products, services and most importantly our people. In 2022 HS1 was awarded one of the top places to work for in Utah. To learn more, click here: 2022 Best Companies To Work For | Henry Schein One

Henry Schein, Inc. is an Equal Employment Opportunity Employer and does not discriminate against applicants or employees on the basis of race, color, religion, creed, national origin, ancestry, disability that can be reasonably accommodated without undue hardship, sex, sexual orientation, gender identity, age, citizenship, marital or veteran status, or any other legally protected status.

Unfortunately, Henry Schein One is unable to hire individuals residing in Alaska, North Dakota, Hawaii, West Virginia, Maryland, Delaware, Puerto Rico, or other US Territories at this time.