11-145 - Development Administrative Assist. -c SC/Tustin

Mission Statement

The Salvation Army, an international movement, is an evangelical part of the universal Christian church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.

Position Summary

Report directly to the Director of Development. Support the Development team with administrative duties, while managing special projects.

Essential Functions

• Run reports in donor database
• Create agenda for weekly team meetings
• Create and maintain an OC VIP list
• Contact donors, when necessary, answer donor calls, take donations and assist as needed
• Order office supplies and maintain the level of supplies
• Upload CFC items (i.e., contracts or invoices) to TSAM
• Receive checks that need to be processed from finance
• Use copier to make clear, legible copies of each check, along with any letters attached that designate where funds should be allocated
• Data entry of checks into weekly spreadsheet
• Properly designate correct fund code for each donation check
• Verify accuracy: Cross-check the entered data against the original checks to ensure accuracy.
• Report Issues by notifying finance team of any discrepancies or issues with checks or data entry.
• Maintain records of copies and logs for future reference or audits.

Advisory Board

• Help set up and tear down bimonthly meetings
• Take meeting minutes and send out meeting reports to the advisory board
• Maintain and update board roster
• Send out meeting invitations and reminders providing all necessary details to board members
• Maintain organized records of Advisory Board meetings agendas, minutes, and related documents for easy access and reference
• Communication Liaison: act as contact for board members, facilitating clear and timely communication regarding inquires
• Stay informed about organizational policies, procedures, and programs to provide accurate information to board members

Support the Marketing Team, duties will include but not limited to:

• Create and maintain a media contact list
• Create and maintain a new donor spreadsheet, while assisting the marketing team and taking new donors through a "New Donor Journey"
• Help with various printing and supply management
• Draft and edit marketing blog posts that engage readers and effectively communicate The Salvation Army's mission and community impact
• Collaborate with marketing team to promote blog content on social media
• Content Research: identify topics and stories related to The Salvation Army Orange County to inform blog content
• Assist in planning and maintaining blog content calendar to ensure consistent and timely blog publishing

Fundraising Support

• Assist Donor Relations Directors with various mailings
• Help to create quarterly touch points for donors
• Create and send gift acknowledgement letters
• Write monthly thank you letters for donors

Database Management

• Maintain donor database by updating and keeping clean records
• Run various reports
• Access various donors when needed

Help Development team in planning annual fundraising gala, duties include but not limited to:

• Maintain clean guest lists
• Help with mailing invitations
• Order supplies
• Attend event and help day of with set up
• Responsible for vender contracts

Core Competencies

• Oral Communication - Speak professionally, clearly, and persuasively in a variety of potentially challenging situations; seek clarification and respond appropriately to questions.
• Written Communication - Write clearly and informatively; edit work for spelling and grammar; Present numerical data accurately; Read and interpret written information.
• Teamwork: Balance team and individual responsibilities; Build a positive team spirit, morale, and group commitment to established goals, core values and objectives.

Working Conditions

Ability to walk, stand, bend, squat, climb, kneel and twist on an intermittent or sometimes continuous basis. Ability to grasp, push, pull objects such as files, file cabinet drawers, and reach overhead. Ability to operate computer, fax, and telephone. Ability to lift up to 40 lbs.

Minimum Qualifications

• By virtue of its direct contact with, and representation to people who engage in Salvation Army programs, people who demonstrate an understanding of The Salvation Army's Christian mission are required for this position.
• Bachelors degree (preferred)
• Must be in good physical health and mental health, capable of meeting the demand of the position.

Skills, Knowledge & Abilities

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  • Efficient in Microsoft Excel and Word
  • Must be a team player and have the ability to communicate effectively.
  • Must possess effective time management skills.
  • Must be able to prioritize work and meet deadlines.
  • Must model professionalism and time management skills.
  • Excellent verbal and written communication skills.
  • Computer literate; effectively use computerized database for resident file management, with basic skills in Microsoft Office: Microsoft Word, PowerPoint, Excel, and Outlook email.