Administrative Assistant

Job Title: Administrative Assistant

FLSA Status: Full Time - non-exempt
Reports to: NCS Director

Schedule: FT, Varies
Supervises: N/A

Rate of Pay: $25/hour

Closing Date: 11/23/2024

Benefits: Standard; Full-Time, Non-Exempt employees are eligible for but not limited to the following:

• Health, vision, dental, life as well as voluntary life and disability insurance
• Sick leave benefit - 1 day per month, 12 sick days per year (accrual and availability begins at hire)
• Vacation benefit - 10 vacation days per year, accrued at the rate of .0385 hours for each hour worked, excluding overtime (accrual begins at hire but may not be used until the completion of six months of employment)
• One floating day off for use (accrued immediately, and again annually, but may not be used until the completion of the initial three-month introductory period of employment)
• Pension Plan (after one year of continuous service)
• Voluntary Tax-Deferred Annuity Plan (403(b)plan)

Function: The Salvation Army is seeking: An administrative assistant that provides administrative support to the leadership team and case management team. The position is a full-time position Monday through Friday, times may be flexible between 7am and 7pm. This position is the first point of contact for administrative needs for the day-to-day operations of the Denver Metro Social Services non-congregate shelter system. This position will liaise and maintain strong, effective communication with internal and external members with various organizations.

Duties and Responsibilities:

1. Able to maintain workflow of the shelter by processing invoices/reporting procedures to keep data
2. Coordinating and preparing data reports
3. Maintaining hardcopy/softcopy filing for shelter
4. Open, sort, and distribute incoming correspondence
5. Prepare/modify documents related to shelter
6. Perform general office duties, such as ordering supplies, maintaining records, managing database systems, and performing basic bookkeeping work
7. Complete the following training: The Salvation Army Driver Training, The Salvation Army's Protecting the Mission Training, The Salvation Army Pathway of Hope Training, HIPPA Compliance Training, Clarity and Wellsky databases.

Qualification and Education Requirements

1. Required: A Bachelor's degree or equivalent combination of education and experience
2. Strong PC skills i.e. Microsoft suite
3. Detail oriented and quick to respond
4. Excellent interpersonal, written, and oral communication skills
5. Able to prioritize workflow
6. High standards of ethics and confidentiality to handle sensitive information
7. Knowledge and skill in trauma informed care
8. Must be minimally 21 years of age and possessing a valid Colorado Driver's License

Additional Knowledge, Skills, and Abilities Required:

Excellent communication skills both written and verbal, ability to make public presentations, ability to manage databases, administer complex systems, and follow program policies. Ability to maneuver, ability to remain in a stationary position, bend, squat, climb, kneel, and twist on an intermittent or continuous basis. Ability to grasp, push, pull, and reach overhead. Ability to operate telephone. Ability to lift to 25 pounds. Ability to access and produce information from the computer. Ability to understand written information. Qualified individuals must be able to perform the essential duties of the position with or without accommodation. A request to modify or adjust these requirements may be made to your supervisor and HR.