Marketing Administrator Coordinator

Description

Shannon & Wilson is an employee-owned consulting firm headquartered in Seattle, Washington. Committed to technical excellence and high-quality service, we provide integrated geotechnical engineering, engineering geology, environmental and natural resource services for clients worldwide. Since 1954, we have delivered comprehensive engineering and environmental solutions for the most challenging infrastructure planning, design, permitting and construction conditions.

We are dedicated to improving our communities, preserving the environment and utilizing the most innovative science practices in all our work.

Come join Shannon & Wilson's southern California office in Burbank that includes a staff of 15 geotechnical engineers, geologists, and administrative support personnel. You'll be joining a cohesive and fun team with a diversity of experience and backgrounds, and you'll fill an important role within our office and 100% employee-owned firm. With a focus on transportation, federal, local municipalities/agencies, higher education, and water/wastewater projects, the Los Angeles office has established a strong foothold in the region. As a small but growing office, we actively collaborate with other Shannon & Wilson offices throughout the country, by providing technical development and professional growth opportunities to our staff. Involvement in complex and challenging pursuits and projects is one of the many perks of working with our company. The Burbank area offers a vibrant urban street scene, a great selection of shopping and dining, and is a short walk distance from the Metrolink station.

Responsibilities

• Assist in preparing high quality prime and subconsultant proposals through the development of marketing materials such as resumes, biographies, project descriptions, project photographs, and collateral materials.
• Maintain our customer relationship management (CRM) database by inputting and updating information on opportunities, projects, resumes, photos, and document templates.
• Assist with opportunity tracking via online subscription resources such as IMS, Planet Bids, DJC (Daily Journal of Commerce).
• Generate summaries of Capital Improvement Plans for agencies that are under contract or in pursuit.
• Support the team with research, reports, and tracking documents.
• Assist with internal word processing for marketing and project needs - reviewing, editing, and compiling documents, filing documents and other items.
• Attend and note-take for misc. internal meetings.
• Assist senior marketer with design award submissions.
• Order promotional items such as business cards and additional office materials.
• Support corporate marketing with social media efforts, website updates, and misc. companywide requests.
• Assist in coordinating events, as well as participating in events such as conferences and recruiting.
• Interact with and facilitate communications with staff, vendors, and clients.
• Support production staff as needed - greet office guests/vendors, office supply ordering, answering multi-line phone system, coordinating catering, shipping, rental cars, etc.
• Run errands as needed.
• Follow Shannon & Wilson's Quality Assurance policy.
• Follow and promote Shannon & Wilson's Health & Safety and Loss Prevention policies and procedures.
• Perform other duties as assigned by supervisor.

Requirements

• Bachelor's degree in marketing, journalism, communications, or related field.
• Strong analytical and organizational skills, with an ability to multi-task and manage time effectively.
• Excellent, writing, proofreading, editing, and document production skills.
• Creative with exceptional attention to detail and strong design sensibility.
• Superior ability to communicate tactfully and diplomatically, both written and verbally.
• Must be able to work in a fast-paced, multi-tasking environment with a good understanding of the time critical nature of proposals and other marketing tasks.
• Must be able to balance multiple deadlines and work effectively under pressure.
• Basic knowledge and understanding of marketing and business development strategies.
• Demonstrated proficiency in MS Word, Excel, PowerPoint, Outlook, and Adobe Acrobat required; familiarity with InDesign, Photoshop, and a CRM Database is desired.
• Excellent writing, organizational, and communication skills required to effectively interact with clients, vendors, and staff at all levels.
• Personable, flexible, and professional demeanor.
• The ability to work independently with the appropriate level of supervision.

Shannon & Wilson offers a competitive benefits package to support our employees. These benefits include:

• Employee ownership
• Comprehensive medical, prescription, vision, and dental coverage.
• Pre-tax health and daycare FSA
• Life and disability insurance
• Long-term care insurance
• Profit sharing and 401(k) plans
• Paid time off for vacation and sick leave
• 10 paid holidays
• Paid volunteer day
• Free parking

Level Placement

Typically, depending on an applicant's education, experience, other qualifications they possess, if they are a fit for the company and local office culture, and the current business needs.

Salary range: $30 - $50/hour based on experience.

Shannon & Wilson is an Equal Opportunity Employer

Shannon & Wilson participates in the E-Verify program.

Please note that non-solicited resumes from external recruitment agencies will not be considered as introductions to our business, unless a preapproved agreement is in place and the external recruitment agency has been engaged to work on this specific vacancy.