Academic Assistant III

NeuSrg-General

Full Time

81570BR

Job Summary

The Department of Neurological Surgery at UCSF is home to leading physicians and scientists dedicated to treating patients with neurosurgical disorders and to the search for better therapies and cures. Our mission is to provide the best clinical care to our patients, investigate the most promising advances in neuroscience research, and train tomorrow's leaders in neurosurgery.

We are recognized by U.S. News & World Report to be the #2 hospital for neurosurgery and neurology services in the country. We have neurosurgery services at all major hospitals in the San Francisco Bay Area, providing a full range of exceptional neurosurgical subspecialty care.

The Administrative Assistant 3 will provide administrative support to an assigned set of clinical physicians within the Department of Neurosurgery at the Parnassus Campus.

S/he will be responsible for supporting various departmental program activities and providing academic administrative assistance to assigned faculty members. The AA3 will perform administrative tasks including but not limited to managing calendars, formatting manuscripts and presentations, updating CVs, coordinating conferences, meetings and travel, processing reimbursements, generating correspondence, and assisting with preparation of teaching materials.

In addition, the individual will interact with all levels of Departmental and UCSF personnel, which include physicians, clinical/technical/campus staff, vendors, and patients. This position also requires other academic responsibilities, such as credentialing, managing fellowship interviews, volunteer processing, transcription, purchasing supplies and processing reimbursements, answering phones, gathering mail and facility maintenance. The individual must possess superb communication and organizational skills, and advanced proficiency of word processing and computer skills. Perform other duties as assigned.

The final salary and offer components are subject to additional approvals based on UC policy.

Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement.

The salary range for this position is $29.03 - $41.55 (Hourly Rate).

To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

Department Description

The Department of Neurological Surgery at UCSF is home to leading physicians and scientists dedicated to treating patients with neurosurgical disorders and to the search for better therapies and cures. Our mission is to provide the best clinical care to our patients, investigate the most promising advances in neuroscience research, and train tomorrow's leaders in neurosurgery.

We are recognized by U.S News & World Report to be the #3 hospital for neurosurgery and neurology services in the country. We have neurosurgery services at all major hospitals in the San Francisco Bay Area, providing a full range of exceptional neurosurgical subspecialty care.

Required Qualifications

• High school graduation and four years of related administrative experience; or an equivalent combination of education and experience;
• Demonstrated Proficiency with Computer Skills - Microsoft Word, Excel, PowerPoint, Outlook, Internet searches.
• Prior experience organizing meetings, including travel arrangements, logistics and expense reimbursement
• High degree of interpersonal judgment along with the ability to work well as part of an administrative team with a customer-service orientation towards co-workers and faculty
• Ability to work in a fast-paced environment while remaining flexible to change
• Excellent written and verbal communication skills for correspondence to a diverse audience
• Excellent organizational and time-management skills; Must be able to juggle calendar systems and make travel arrangements
• Demonstrated positive attitude, initiative, integrity and enthusiastic spirit
• Demonstrated ability of high degrees of confidentiality and discretion
• Ability to work independently and as a team player with individuals at all levels
• Ability to prioritize and multi-task effectively with interruptions, deadlines and pressure
• Demonstrated excellent attendance and reliability

Preferred Qualifications

• BA/BS with a major in a related field and four years of experience of providing administrative support in a fast paced environment.
• Purchasing & Accounting Skills - Prior experience with My Expense, My Reports and Bear Buy
• Familiarity with working in a public health environment
• Prior related UC experience

About UCSF

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world's leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.

Pride Values

UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values.

In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu

Join us to find a rewarding career contributing to improving healthcare worldwide.

Equal Employment Opportunity

The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

Organization

Campus

Job Code and Payroll Title

004722 BLANK AST 3

Job Category

Administrative Support

Bargaining Unit

Teamsters Local 2010 - Clerical and Allied Services Unit (CX)

Employee Class

Career

Percentage

100%

Shift

Days

Shift Length

8 Hours

Additional Shift Details

M-F, 8:00am-5pm