Executive Assistant - C-Suite

The Executive Assistant, C-Suite provides comprehensive administrative support for C-level executives as well as responsibility for the administration of programs, projects, and/or processes requiring the highest level of discretion and judgement. This role will collaborate proactively with executives to deliver key priorities and initiatives for the company.

• Schedule and organize extensive internal and external meetings, conference/video calls, and appointments; manage, prioritize, and maintain a busy and dynamic calendar of meetings and events.
• Prepare documents, spreadsheets, slide presentations, agendas, reports, special projects, and other documents in support of objectives for the organization.
• Plan, execute, and monitor key projects. Collaborate with cross-functional teams to ensure project success.
• Manage the daily, weekly, monthly calendar, customer contacts and workflow of the C-Suite executives. Make travel arrangements, as needed.
• Handle sensitive matters with a high level of confidentiality and discretion, especially decisions directly impacting the operations of the company. Organize and maintain confidential data and information with the utmost integrity.
• Maintain constant communication with executives to ensure they are prepared, organized and ready for all meetings and events. This includes reviewing and organizing correspondence relating to business and personal matters.
• Prepare invoices, reports, memos, letters, financial statements and other documents, as needed.
• Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
• Mentor and guide other administrative assistants on administrative processes, procedures and best practices.